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Volume 2, Number 12 — February 2005

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In This Issue

• Charity Boom Presents Challenges for Nonprofits
• MIP Endowment Management now offers New Grants Management System
• Announcing: CorrectAddress for Paradigm and GT Pro
• Have you checked for product updates lately?
• Product Enhancement Suggestions
• MIP Fund Accounting
• Paradigm
• Millennium
• GT Pro
• Rainbow

Call for Articles!

MIP Fund Accounting

Go paperless with 6.0!

With the new comprehensive attachments options included in the standard system configuration of MIP Fund Accounting v6.0 you can electronically store and retrieve critical financial documents in your database.

Effectively utilize the new feature by scanning source documents to attach to the coded transaction records.  For example:

• Store contracts, bids, vendor statements and more with this tool.
• Scan and attach vendor invoices or cancelled checks to capital expenditure items.
• Maintain comprehensive employee records by attaching resumes, applications, reviews, and more.
• Keep track of assets and inventory items with attached picture images

You can activate the Attachments feature and by accessing Administration>Organization>Attachments>Set Up Locations.

Users have the option of attaching a Linked document or an Encrypted document.  Encrypted documents are scrambled by the system to prevent unauthorized access, and copied to a default or user-defined attachment location for later retrieval and viewing.

To create the initial setup:

1. Select the "Enable Attachments" check box.
2. Click Save to finalize the initial setup. At that time, the system creates the default attachment locations. Attachments are stored using the Universal Naming Convention (UNC) Path. The default location is: \\{server_name}\MIP_Share\{Organization_DB}\Attachments\{Module_ID}.
3. Review and set up categories for your attachments using Organization>Attachments>Set Up Categories
4. Attach your documents using Manage Attachments  on the appropriate form in the system. For example, on the Maintain>Vendors form you may want to attach an approved contract or vendor W-9 form. 

Note for System Administrators:  The system uses Universal Naming Convention (UNC) to store the path to the attachments. The encrypted attachment is written to the location that is specified on this form. To ensure that the encrypted file can be written to the selected location, verify that all Fund Accounting users have proper share rights to that location.

©2005 Best Software. All rights reserved.